Security Administrator

Job Description

Beta is a Title I Schoolwide campus. I understand that part or all of this job could be funded with federal funds.

Position Summary

The Security Coordinator provides high-level administrative and compliance support for the district’s safety and security operations. This role assists with documentation, audit preparation, training coordination, Guardian Program recordkeeping, safety system management (Sentinel), and campus communication.

Reports To:

Senior Manager of Communications, Brand & Security Operations

Administrative & Compliance Support

• Maintain organized and accurate safety and security records for the district.
• Assist with preparation for annual and triennial (3-year) safety audits.
• Support readiness efforts for Division of School Safety audits conducted by the Texas Education Agency.
• Track compliance deadlines and maintain audit documentation files.
• Assist in maintaining the district Multi-Hazard Emergency Operations Plan (MEOP) and related safety documentation in alignment with guidance from the Texas School Safety Center.

Sentinel System & Documentation Management

• Assist in maintaining and updating required documentation in the Sentinel safety management system.
• Monitor and track completion of required safety drills and ensure documentation is uploaded accurately.
• Assist with audits of Threat Assessment documentation in Sentinel for completeness.
• Ensure Exterior Door Logs are collected, uploaded to the Sentinel document repository, and properly maintained.
• Provide support to campuses regarding documentation requirements within Sentinel.

Guardian Program Administrative Support

• Maintain confidential Guardian Program records and documentation.
• Track Guardian training requirements, certifications, and requalification deadlines.
• Assist with scheduling required Guardian training and maintaining attendance records.
• Maintain communication lists, including the Guardian text group, to ensure accurate and timely updates.

Safety Meetings & Communication

• Schedule district Security and Safety Committee meetings.
• Prepare agendas, maintain meeting minutes, and distribute follow-up documentation.
• Assist with dissemination of updated Safety Standard Operating Procedures (SOPs) to campuses.
• Support communication between district leadership and campus safety teams.
• Attend campus safety meetings as assigned to document notes and follow up on action items.

Key & Access Control Management

• Assist with managing and tracking district key inventory for each campus.
• Maintain accurate key assignment logs and access documentation.
• Coordinate issuance and collection of keys in accordance with district procedures.
• Support periodic audits of campus key inventories.
• Maintain documentation related to access control and key accountability.

Training & Drill Coordination

• Assist with scheduling required safety trainings, tabletop exercises, and drills.
• Track training attendance and ensure documentation is properly maintained.

Qualifications

Education & Experience

• Bachelor’s degree in Criminal Justice, Public Administration, Security Management, or related field (preferred).
• Minimum 3–5 years of experience in security, school safety, compliance, or a related field.
• Experience supporting safety programs, compliance efforts, or administrative operations in a school district or similar organization preferred.
• Familiarity with Texas Guardian Programs, Sentinel system management, and state school safety compliance is a plus.

Note: Qualifications and experience requirements may be adjusted based on candidate strengths and alignment with the needs of the role.

Knowledge & Skills

• Working knowledge of school safety procedures, compliance requirements, and audit processes.
• Ability to support safety operations, documentation, and training coordination.
• Strong organizational skills with attention to detail, especially in maintaining records and preparing documentation.
• Ability to lead crisis response and emergency planning.
• Effective written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Collaborative mindset with the ability to work across campuses and departments.

Physical & Work Requirements

• Ability to move throughout district campuses and attend school events as needed.
• May require extended hours during special events, audits, or emergencies.
• Must meet all legal requirements for working in a school environment.

Core Competencies

• Leadership & Accountability
• Legislative Compliance & Risk Management
• Audit Preparedness & Documentation Oversight
• Crisis Response & Decision-Making
• Collaboration & Communication
• Attention to Detail